What the purchase report covers
The purchase report gives you a complete view of all purchases made in a selected period — every purchase order, every goods receipt, every supplier payment, and every outstanding balance. It is your accounts payable summary and your procurement history in one report.
How to access it
Go to Reports → Purchase report. Select your date range and optionally filter by supplier.
Key metrics
Total purchases — the gross value of all purchase orders confirmed in the period.
Total paid — the total supplier payments recorded in the period.
Outstanding balance — the total amount currently owed to all suppliers. This is your accounts payable figure.
By supplier — each supplier's total purchases, total paid, and outstanding balance. Identify which suppliers you owe the most and which have the most overdue balances.
Purchase order status breakdown — how many orders are fully received, partially received, or pending delivery.
Using the report for cash flow planning
Sort the supplier list by outstanding balance descending. The top of the list shows your largest creditors. Check the due dates on their outstanding POs to know which payments are coming up in the next 30 days. This gives you a payables calendar to plan your cash flow around.