What a purchase return is
A purchase return records goods you are sending back to a supplier — because they are faulty, wrong, damaged, or surplus to requirements. In AADOPS, purchase returns are managed under Purchases → Purchase Returns as separate records linked to the original purchase.
Step 1 — Go to Purchase Returns
Click Purchases → Purchase Returns. Click + Add purchase return.
Step 2 — Set the return details
- Date — the date of the return
- Warehouse — the location where the goods are being returned from
- Supplier — the supplier you are returning goods to
- Status — Received (supplier has acknowledged the return) or Pending
- Notes — reason for the return
Step 3 — Add products being returned
Use the product search to add each product being returned. Enter the quantity being returned and the unit cost.
Step 4 — Save
Click Save. The returned quantities are deducted from your inventory at the selected warehouse. The return value creates a credit against the supplier.
Note: If the supplier is sending a replacement rather than issuing a credit, receive the replacement as a new purchase record. Do not modify the original purchase to account for a replacement — keep each transaction as a separate, clean record.