Receiving goods against a purchase order

How to record the arrival of goods in COMPLIED by updating the purchase status from Pending to Received.

Seller Producer Consumer

Updated 06 Jun 2026

Before you start

A confirmed purchase order with status Pending or Partially received

How goods receipt works in AADOPS

In AADOPS, goods are received by updating the purchase status. When you create a purchase with status Pending or Ordered, inventory is not updated. When the goods physically arrive and you change the purchase status to Received, AADOPS adds the quantities to your inventory at the selected warehouse.

Step 1 — Find the purchase

Go to Purchases → Purchases. Find the purchase for the delivery that has arrived. You can filter by status to show only Pending or Ordered purchases.

Step 2 — Edit the purchase

Click the edit icon next to the purchase to open it for editing.

Step 3 — Update the status

Change the Status field from Pending or Ordered to Received. If the actual quantity received differs from what was ordered, update the quantities for each product line.

Step 4 — Update payment details if needed

If payment was made on delivery, update the Payment status to Paid and select the Payment type — Cash, Cheque, Bank Transfer, or Other.

Step 5 — Save

Click Save. AADOPS adds the received quantities to your inventory at the selected warehouse. Your supplier balance updates to reflect any payment recorded.

Note: Always count goods physically before updating the status to Received and saving. Once saved as Received, the quantities are in your inventory. Correcting an error requires a stock adjustment — which creates an additional record. Getting it right the first time is significantly cleaner.

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Creating a purchase order

Recording a supplier payment

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