How supplier payment recording works
In AADOPS, supplier payments are recorded directly on the purchase record. When you create a purchase, you set the payment status — Paid, Unpaid, or Partial. You can update this at any time as payments are made.
Recording full payment on an existing purchase
- Go to Purchases → Purchases
- Find the purchase you want to mark as paid
- Click the edit icon to open it
- Change Payment status to Paid
- Select the Payment type — Cash, Cheque, Bank Transfer, or Other
- Click Save
Recording a partial payment
- Open the purchase for editing
- Change Payment status to Partial
- Enter the Partial amount paid so far
- Select the payment type
- Click Save
The outstanding balance — the difference between the grand total and the partial amount — is tracked against the purchase record and visible in your purchase reports.
Viewing outstanding supplier balances
Go to Reports → Purchase report to see all purchases with their payment statuses and outstanding amounts by supplier.
Tip: Record supplier payments on the same day you make them. Letting payments accumulate and updating in bulk at month end makes your outstanding balance report inaccurate throughout the month — and creates reconciliation headaches.