What departments are for
Departments in AADOPS represent the distinct units, teams, or functions within your organisation that consume stock. When you record a stock consumption, you attribute it to a department — so you always know which part of your organisation is using what, and how much it is costing.
Examples: a hospital might have departments for Pharmacy, Laboratory, Ward A, and Administration. An NGO might have departments for Field Operations, Headquarters, and Logistics. A school might have departments for Science Lab, Kitchen, and Maintenance.
Step 1 — Go to Consumer
Click Consumer in the left sidebar, then click Departments. Click + Add department.
Step 2 — Enter department details
- Department name — a clear, recognisable name, e.g. "Pharmacy", "Field Team Kano", "Production Floor"
- Department code — a short code for reporting, e.g. "PHM", "FTK", "PRD"
- Head of department — the staff member responsible for this department's stock usage
- Budget — an optional monthly or annual consumption budget for this department. AADOPS tracks spending against this budget and alerts you when you approach the limit.
Step 3 — Save
Click Save department. The department is now available when recording stock consumption.
How many departments to create
Create as many departments as you need meaningful reporting on. Do not create departments for every individual person — that creates noise. Create them at the level of organisational units that have distinct budgets, distinct stock needs, or distinct accountability.