What a consumption record is
A consumption record documents the internal use of stock — goods taken from your inventory for use within your organisation rather than sold to a customer. When you record a consumption, the quantity is deducted from your inventory and the cost is attributed to the department or project that used it.
Step 1 — Go to Consumption
Click Consumer → Record consumption. Click + New consumption.
Step 2 — Enter consumption details
- Date — when the items were consumed or issued
- Department — which department used these items
- Project — which project this consumption is attributed to (optional — only required if this is project-related usage)
- Items consumed — click Add item and select each product from your inventory. Enter the quantity consumed for each.
- Notes — any relevant context, e.g. "Issued for clinic day", "Used in field training", "Monthly kitchen consumption"
Step 3 — Confirm
Click Record consumption. The quantities are immediately deducted from your inventory. The cost is calculated using the cost price of each item and attributed to the department and project specified.
Who should record consumption
In most organisations, consumption is recorded by the store manager or supply officer at the point of issue — when goods physically leave the store. Do not wait until end of month to record multiple consumptions at once. Real-time recording keeps your inventory accurate and your cost attribution meaningful.